Summary of Responsibilities

Payroll Administrator

• Administers/manages all aspects of Payroll function.
• Develops, executes and maintains sound Payroll policies and procedures.
• Prepares and processes all bi-weekly and other required payrolls accurately and timely using an outside payroll service:
  
• Calculates and posts employee gross and net earnings including regular time, overtime, retro pay, terminations, incentive bonus payments, compensation from stock option exercises and other equity awards settlements, applicable tax with holdings, benefit and other deductions, car allowances, vacation/sick accruals, and reconciliations of leave time and other employee compensation information to related Workday HRIS system reporting.
  
• Researches, calculates and posts all required and voluntary pay deductions, which involve multi-state tax deductions or other with holdings, and relocation reimbursements.
  
• Prepares and/or reviews outside payroll service-prepared W-2 forms and tax filings for federal withholding, social security taxes, unemployment taxes and compiles periodic and special reports on payroll matters.
  
• Responds to employee and external agency and audit inquiries and requests regarding payroll, payroll taxes and payroll-related matters.
  
• Assists with the following as it relates to stock options/sales of related shares and other equity plan awards taxable compensation:
  
• Tracks, reconciles and resolves issues between vendor, brokers and employees for W-2 reporting purposes.
  
• Reconciles and verifies exercises and other share vesting amounts, and maintains annual files.
  
• Workers?? Compensation - calculates and analyzes earnings, bonuses, overtime and fringe benefits and maintains reports, schedules, analyses, etc. in support of, and is the primary liaison for completion of, the annual multi-state workers?? compensation audit by an outside firm.
  
• Calculates and posts employee 401(k) contributions, employer 401(k) matching contributions and annual employer profit sharing contributions into the 401(k) Retirement and Profit Sharing Plan.
• Completes analyses and provides information required for various 401(k) testing requirements (e.g., 415 mid-year and year-end testing).
• Acts as liaison between 401(k) Plan Administrator and Company.
• Prepares supporting schedules and documentation, and leads the coordination with outside auditors and the 401(k)
• Plan Administrator, for completion of the 401(k) Plan annual audit and Form 5500 tax return filings.
  
• Administers/manages employee T&E expense reporting through Concur Expense Management System.
• Oversees training and assists employees with their T&E expense report questions.
  
• Responsible for Payroll Month End Close procedures, which include compiling and providing various month end reports, analyses, schedules, etc. to the GL Team.
  
• Responsible for performing various general accounting tasks in support of the monthly, quarterly and annual GL financial closing process.
  

Minimum Requirements

• 5 or more years payroll processing in a multi-state environment, ideally with ADP
  
• 2 or more years payroll processing in a publicly traded company
  
• Experience with employee T&E Expense Reporting Software knowledge (Concur ideally), 401(k) Retirement and Profit Sharing Plan experience and experience in managing and coordination with various outside agencies, auditors, etc.
• In such areas as workers?? compensation audits, 401(k) Plan audits and general financial accounting and reporting audits.
  
• Staff Accountant experience that requires broad GAAP knowledge, general ledger and month end accounting close, account analysis and reconciliation.
  
• Detailed knowledgeable of payroll laws and regulations, tax treatment, security and database management
  
• Broad knowledge of payroll treatment pertaining to stock options/sales of related shares, other equity plan awards and 401K
  
• Able to independently calculate and complete workers?? compensation payroll transactions within state and federal regulations