Job Details

• We re all counting on you. After all, were not payroll & benefits specialists. Were writers, artists and other marketing communications experts, helping well-known brands communicate with their customers.
• But we cant be great at that job if were worried about whether or not paychecks will hit bank accounts, or if our families are covered for medical care.
• So, were looking for someone whos dream is to own all the operational details related to payroll, benefits and compliance so we dont have to.
• Thats not to say youll be locked away in a closet. On the contrary, youl be an equal part of our culture that expects to hear your thoughts not just on your work, but on everyone elses, too.
• Sound like a fun, supportive place to practice and improve your craft Lets chat.

• Processing Semi-monthly & Bonus payroll including verifying timekeeping, tracking Personal & Vacation, expense payments, entering employee change requests such as taxes, benefits, as well as updating personnel information for review by CFO.
  

Benefits:

• Administer benefits including Personal and Vacation tracking, enrolling/terminating employees on various benefit plans, providing new employee benefits information, answering employee questions in regards to benefits, processing monthly insurance invoices and assisting employees with insurance claims.
  
• Working with our Broker to resolve issues for Agency staff and resolve issues in benefits system.
• 401k, Profit Sharing and ESOP administration, census, audit and 5500 filing. Setup and administer annual open enrollments for all benefits. FSA & HSA tracking and enrollment.

• Assist with the administration of COBRA, FMLA, OSHA and unemployment, data mining for federal and state reporting. California Sick Leave tracking. W2 & Federal ACA Reporting and working with Payroll provider to issue appropriate forms. Providing management reports on turnover, overtime tracking, performance reviews and other reports as assigned.
• Establish and maintain I-9 files and other HR-related files to provide for accuracy and safekeeping in accordance with federal and state record keeping guidelines. Assist in the filing of employment visas and renewal as needed.
  
• Other HR items: Coordinate with HR Specialists and ensure completion of new hire paper work and orientations, schedule requested training, track and maintain accurate Anti-Harassment training records.
• Maintain hard-copy personnel files to document personnel actions and to provide information for payroll and other uses.
• Assist Accounting and other Operations teams as needed. Other duties as assigned.

• Works with and reports to CFO & President. A minimum of 2+ years professional experience working with the payroll software within a human resources department. Experience with ADP preferred.
• Experience in an Advertising or Service Company preferred. Highly motivated individual who is able to work independently.
• Strong organizational skills, detail oriented, excellent follow-through and the ability to multi-task.Continuous improvement approach towards work processes.
• Proven experience dealing with and maintaining confidential information.Approachable, professional and able to work in a highly confidential environment.
• Ability to identify and resolve problems in a timely manner and develop/present alternative solutions.
• Excellent communication skills both oral and written. Must be proficient in Microsoft Office products, including Word, Excel, and Outlook