Job Details

• Assist with drafting of quotes, agreements, and other documents.
  
• Coordinate ordering and invoice approvals between departments.
  
• Create and update databases of contracts and agreements.
  
• Develop and maintain a secure records system for documents and files of a confidential or sensitive nature.
  
• Maintain business filing system.
  
• Manage expense reports, invoices and cheque requisitions and submit for processing.
  
• Manage the calendar of operations for the CEO office.
  
• Prepare agreements for contractors; tracking invoices and payments.
  
• Provide administrative and confidential support to the CEO including organizing and coordinating meetings and activities for the CEO as required.
  
• Provide project management support to the CEO including monitoring and reporting on project progress.
  
• Track CEOâ??s schedule, expense reports, and travel.
  
• Track vacation entitlement for employees and submit information to accounting.
  
• Assess and improve business processes to enhance efficiency and promote a culture of continuous improvement.
  

Qualifications:

• Post-secondary degree/diploma desirable, but not mandatory.
  
• 3-5 years relevant work experience in a similar role.
  
• Team player, self-starter, high attention to detail and organization skills required.
  
• Fluent in MS Excel, Word and PowerPoint.