Kloudhire

Reporting to the Manager, Corporate Affairs, the Board Administration Specialist is responsible for providing executive administrative support to the Board and Leadership Team.
As a first point of contact, the Board Administration Specialist acts as a liaison with Board members and the Executive Leadership Team to professionalize Board meetings, make strategic calls, secure agenda items for meetings and build relationship with our Partners.
The ability to manage priorities, multi-task simultaneous priorities, work independently to tight deadlines, maintain confidentiality and deal effectively with overlapping and changing deadlines and priorities are required.

Key Accountabilities And Responsibilities

Coordinate all aspects of Board and Committee meetings, such as developing monthly agendas with Board Chair and CEO
Assist with the management of Board and committee calendars, notifying participants well in advance of upcoming meetings
Annual General Meetings(AGM) â?? support the Board in preparation for the AGM
Prepare and distribute reports or correspondence for the Board and complete necessary follow-up resulting from correspondence
Identify issues or topics that require attention of the Board
Produce clear, concise, articulate and timely communications
Provide Executive Leadership Team (ELT) reports and draft reports for the CEO and COO
Compile and distribute to Board or Committee members documentation related to specific agenda items one (1) week in advance of meetings
Coordinate Board members attendance, including travel, accommodations, etc.
Coordinate meeting logistics including speakers, venues, food and beverage service, telecommunications and audio-visual support
Take minutes of all Board and standing committee meetings
Distribute draft and finalized meeting minutes to Board and committee members
Maintains a high-level of confidentiality
Provide project coordination for a variety of special projects
Any other duties as may be required

Education And Professional Skills/Knowledge

8 + years experience in a professional role supporting senior level executives
Self-starter, with exceptional organizational skills and a high degree of professional maturity and strong understanding of working within a confidential environment
Advanced proficiency in MS Office suite
Must be able to prioritize and have superior interpersonal, oral and relationship management skills
Strong analytic and problem-solving skills and close attention to detail
Bilingualism in English and French considered an asset