Job Details

• Is an independent, family-owned wine company focused on growing and producing ultra-premium and luxury wines of place.
• Our Estate is located in Soledad, California, in Monterey County\'s Santa Lucia Highlands; one of California\'s premier and most highly-sought after appellations.
• Our beautiful property is located amidst the vineyards with a spectacular view of the Salinas Valley and the Pinnacles National Monument.
• The Human Resources Assistant/Payroll Specialist provides administrative support to the Director of Human Resources, carries out payroll responsibilities and assists with administration of company-wide human resources policies, procedures, and practices in accordance with stated corporate objectives and state and legal requirements.
• This position also provides support with safety programs to further develop our employee safety culture.

Essential Duties and Responsibilities

• Core duties and responsibilities include the following. Other duties may be assigned by manager.
  
• Responds with urgency to immediate HR related inquiries regarding the organizationâ??s processes, policies, procedures, and programs
  
• Posts/processes employee change requests (employee, payroll, benefit changes) into database, verifies necessary paperwork is accurate and complete; processing of manual checks and terminations
  
• Import incentives and T&E biweekly to payroll system
  
• Uploads 401K Report to 401K Administrator, Pensys and files confirmations, biweekly
  
• Prepare Payroll Tax & Wage GL Spreadsheet for posting
  
• Validates and reconciles employee deductions against monthly ADP benefit invoice
  
• Updates Organizational charts and PowerPoint presentations as required
  
• Assists or prepares correspondence, various forms and reports; formats job descriptions and posts to intranet; files papers and documents into appropriate employee and payroll files; biweekly
  
• Makes photocopies, faxes & scans documents and performs other clerical/administrative functions
  
• Processes HR mail as required
  
• Rotates answering incoming winery phone lines and takes/picks up mail as needed
  
• Supports talent acquisition efforts by scheduling preliminary phone interviews, meetings, pre-employment physicals, sends/receives applications and background forms
  
• Assist with on-boarding process of new hires as required
  
• Assists IT Manager in Soledad set up of company cell phones, voice mail and adding/removing email from personal cell phones
  
• Coordinate with Hospitality team for staff events, food, set up/prep & clean-up for staff and safety meetings as needed; tables, chairs, projector, computer, TV/Video equipment
  
• Assists Director of Human Resources with research and/or special projects as assigned
  
• Provides Spanish translation as required
  
• Coordinates with IT Manager to issue local/Soledad cell phones. Performs set up functions of company email and installs ADP mobile app before local company phones are issued to employees as required
  
• Assists IT Manager with phone set up and voice mail as needed
  
• Performs other duties as assigned
  
• Safety Essential Functions
  
• Assists in the development and continuous improvement of Safety Training programs; coordinates Safety training calendar and test emergency preparedness
  
• Schedules and participates in safety meetings and committee, reserves facilities and coordinates with ADP Safety/Risk Manager and/or appropriate outside trainer/vendors, coordinates with hospitality for staff meetings and luncheons, assists with set up and provides translation as needed.
  
• Assists in scheduling employees for hearing, FIT Testing, Medical Questionnaires for compliance
  

Competencies and Requirements

• To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:
  
• Minimum AA Degree in Finance, Business or a related field preferred.
  
• Minimum 2 years?? payroll experience or related duties as assigned and working knowledge of multiple human resource disciplines, preferred
  
• Working knowledge of Workman??s Compensation and Safety programs
  
• EZLabor Time & Attendance, ADP TotalSource experience a plus
  
• Strong analytical, problem resolution, attention to details, accounting skills and creating/formatting documents essential.
  
• Ability to adapt to situations and respond effectively to sensitive inquiries or complaints
  
• Demonstrated professionalism with ability to maintain confidentiality, a must
  
• Ability to communicate effectively orally and in writing
  
• Ability to work independently and collaboratively as a team to achieve established goals within deadline
  
• Strong interpersonal skills needed to develop constructive and cooperative working relationships with others
  
• Critical thinking, logic, and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
  
• Strong organizational, time management and planning skills with excellent attention to detail
  
• Accurate data entry with accounting and/or payroll experience
  
• Dependable, self-motivated, high energy, creative and innovative thinker
  
• Demonstrate ability to effectively use available resources
  
• Proven ability to handle multiple projects and complete tasks efficiently and effectively
  
• Ability to research, gather and analyze data, create working spreadsheets, reports and/or graphs
  
• Intermediate to advance working knowledge of Microsoft Office Suite preferred
  
• Willingness and ability to speak and translate Spanish, preferred
  

• Valid drivers license with ability to operate vehicle
  
• Ability to become and maintain status as an Authorized Company Driver