Job Details

DUTIES AND RESPONSIBILITIES:

• Plans and directs all administrative activities for the organizations CEO and Board of Directors
  
• Manages CEOs calendar
  
• Coordinates national and international travel
  
• Makes flight, hotel and car rental reservations in accordance with company policies
  
• Creates travel itinerary and schedules in accordance with authorized travel requests
  
• Acts as point of contact between top management and employees or other stakeholders
  
• Acts as gatekeeper for the CEO
  
• Creates presentations/maintains spreadsheets
  
• Modifies and update reports and graphics by compiling data from various sources for presentations, monthly review meetings, and other presentations as requested
  
• Preps background for meetings
  
• Maintains call logs for CEO
  
• Responsible for review and completion of departmental expense reports
  
• Participates in weekly (or more frequent) 1:1 meetings with CEO to plan the week ahead, provides information and deliverables to help CEO be more productive, and reprioritizes projects in the queue
  
• Attends various executive meetings to keep pulse on business and help â??connect dotsâ? between others in the company
  
• Ensures clear action items and follow-up after the meeting
  

COMPETENCIES AND QUALIFICATIONS:

• 5+ years in administrative role supporting top executives utilizing Microsoft Office
  
• Experience with interfacing with Board of Directors and preparing presentations for board meetings
  
• Instills confidence and exhibits maturity and professionalism
  
• Must be detail-oriented with the ability to multi-task in fast-paced environments- excellent time management skills, including the coordination of complex executive meetings
  
• Advanced written and verbal communication skills with the ability to communicate clearly and precisely
  
• Experience successfully streamlining and simplifying processes
  
• BA/BS degree or equivalen