• Reporting to the Manager, Corporate Affairs, the Board Administration Specialist is responsible for providing executive administrative support to the Board and Leadership Team.
• As a first point of contact, the Board Administration Specialist acts as a liaison with Board members and the Executive Leadership Team to professionalize Board meetings, make strategic calls, secure agenda items for meetings and build relationship with our Partners.
• The ability to manage priorities, multi-task simultaneous priorities, work independently to tight deadlines, maintain confidentiality and deal effectively with overlapping and changing deadlines and priorities are required.
  

Key Accountabilities And Responsibilities

• Coordinate all aspects of Board and Committee meetings, such as developing monthly agendas with Board Chair and CEO
  
• Assist with the management of Board and committee calendars, notifying participants well in advance of upcoming meetings
  
• Annual General Meetings(AGM) â?? support the Board in preparation for the AGM
  
• Prepare and distribute reports or correspondence for the Board and complete necessary follow-up resulting from correspondence
  
• Identify issues or topics that require attention of the Board
  
• Produce clear, concise, articulate and timely communications
  
• Provide Executive Leadership Team (ELT) reports and draft reports for the CEO and COO
  
• Compile and distribute to Board or Committee members documentation related to specific agenda items one (1) week in advance of meetings
  
• Coordinate Board members attendance, including travel, accommodations, etc.
  
• Coordinate meeting logistics including speakers, venues, food and beverage service, telecommunications and audio-visual support
  
• Take minutes of all Board and standing committee meetings
  
• Distribute draft and finalized meeting minutes to Board and committee members
  
• Maintains a high-level of confidentiality
  
• Provide project coordination for a variety of special projects
  
• Any other duties as may be required
  

Education And Professional Skills/Knowledge

• 8 + years experience in a professional role supporting senior level executives
  
• Self-starter, with exceptional organizational skills and a high degree of professional maturity and strong understanding of working within a confidential environment
  
• Advanced proficiency in MS Office suite
  
• Must be able to prioritize and have superior interpersonal, oral and relationship management skills
  
• Strong analytic and problem-solving skills and close attention to detail
  
• Bilingualism in English and French considered an asset